Conflict of Interest – what to do about the requirement to fill out the new form

Conflict of Interest – what to do about the requirement to fill out the new form

Dear Colleague:

You may have received the notification that the new/revised Conflict of Interest Policy has been implemented and we are all being asked to complete the disclosure of potential conflict forms. You may wonder what your Union’s position is on this process. Do we think it is right for you to have to fill this out?  Do we agree with the changes made by the University in the new policy? Are we satisfied with how Conflict of Interest and Conflict of Commitment are being dealt with at UCF? In this email you will find a few answers to those questions.

Should you fill out this new form?
In short: yes. The current policy has now gone into effect and the new forms you are asked to complete is the current required process with which you must declare any potential conflict of interest or commitment.  Even as we continue to try to get mistakes (in our view) corrected, we need to comply with this new mandate. You can find more information here: https://compliance.ucf.edu/conflict-of-interest/  The deadline to fill out your AA-21 Disclosure Form is April 7.

You may recall that we had quite a lot of problems with, and many colleagues registered their discontent with the previous draft of the revised policy – and UCF recognized its overreach and pulled the draft back in order to revise it. However, UFF was not consulted or involved in revising the draft, as we believe we should have been in these changes to bargained conditions of our work. You can be sure that we will keep raising these concerns, including  in the current full book bargaining sessions!  Nonetheless, we recognize that State requirements force the University to bring their policies into alignment with Florida State Statutes – and in this case some of the changes are just that, an integration of the new statutes at the State level (whatever we may think about those statutes).

Even while we maintain that the University did not follow the process they agreed to (i.e. consult and bargain with UFF), and while we have problems with the expansions and changes that exceed those mandated by State statutes, the new forms and process for declaring any potential conflict (and then responding to any concerns that may be raised) is what we should now use until we can bargain potential changes or otherwise change the process.  The Compliance office has also provided a helpful matrix to determine what you need to report. Please read it carefully for what you need to report and what you don’t need to report.

Why are you all so suspicious of these conflict of interest policies?
In short: because we have seen how they can be abused by the University to unnecessarily restrict our ability to pursue research, teaching, and engage in professional and community service, among other problems. The more expansive reach of the new policy, only partly a result  of the State statute, is troublesome for several reasons and we are going to continue to engage the University and BOT bargaining team about it.
As you know from a previous email, PERC agreed with us that UCF violated the law in applying conflict of interest overly broadly in a recent ULP. We think that the current new policy similarly introduces terms and conditions of work that should be bargained and not simply imposed. Furthermore, we also learned that there have been other instances where the University has been trying to create policies that would impose additional terms that go beyond or change what we bargained and that are not required by any statutes. Recently, a Union member alerted us to one such attempt in CCIE, the Union grieved the newly created policy on outside teaching that violated the CBA, and the University has agreed to retract the policy.  We were glad to settle this grievance and hope the University will continue to ensure that all its representatives uphold the bargained contract. 

Please don’t believe everything you hear!
The University or one of its representatives may tell you that they have the right and indeed must create all these new rules, regulations, and policies to keep ‘bad actors’ from doing ‘bad things’ – but our position is that (a) we already have lots of laws and existing regulations that can be used to ensure proper functioning of the University, and there is no need to create sweeping policies to deal with isolated individual problems and (b) UCF cannot keep introducing policies that implement new terms and conditions for our work that contradict or violate what we have collectively bargained. We will continue to insist that our rights be upheld and that both sides abide by the collectively bargained contract.

Can I do anything about all of this?
Your Union will always look out for our rights as bargained. The Union is all of us! Please get involved: We need to hear from you, and we all need to work together on this. If you encounter a policy or practice that you believe is contradicting or violating express terms bargained in our contract (CBA), please let us know so we can follow up and make sure to defend all of our rights. Please visit our Grievance support page.

If you have a question or want to understand more about what the Collective Bargaining Agreement is and how it affects your life, let us know and we’ll happily get in touch with you. Please contact UFF-UCF at president@uffucf.org.

We are also currently bargaining a new full book contract – so this is a great time for both sides to bring issues to the bargaining table and discuss them in the correct process. That is how respectful and productive bargaining works: bring issues to the table and negotiate in good faith. We hope that we will have your input for our side of the bargaining . Please join us at a bargaining town hall to share your concerns with our bargaining team. Current bargaining proposals from both sides can be viewed here.  

In solidarity,

UFF at UCF

ULP Announcement

ULP Announcement

PERC agreed with us: UCF violated the law  

The Public Employee Relations Commission (PERC) has issued a final order in a case that our union filed about UCF’s misuse of Conflict of Interest language to prevent an employee from assisting another employee in matters related to filing a grievance. We won! PERC agreed that UCF applied conflict of interest overly broadly and chilled bargaining unit members’ rights to assist each other in disciplinary or grievance matters. UCF has had to post a notice, stating that “We have violated the law and we have been ordered to post this notice”

Unfortunately, the University chose to post the notice on some bulletin boards in obscure places, where very few employees will likely see them (especially during this pandemic as most of us are teaching online). In an effort to help the University inform all employees — as well as the Board of Trustees who may have seen this information already, but just in case —  we are posting the notice and the PERC decision here, for your information. We want to make sure that you had a chance to see it and be well informed.

We defend your rights!

Your Faculty Union is here for you if you feel your rights have been violated. Please note that you have 30 days from an alleged occurrence to file a grievance. For more information about the contract, see this  link to the CBA. To contact the grievance-team, click here

Member Support

UFF represents union members in grievances, arbitrations, and charges of Unfair Labor Practices such as the one above. Our webpage contains a page about union membership that you can consult here.

While the PERC decision in our favor is a welcome upholding of the right of bargaining unit members to assist each other in matters of defending our rights as bargained, we are still concerned about issues related to Conflict of Interest legislation and policies more broadly. We will write to you again shortly about the new policy and related concerns we have about the University’s use of policies related to Conflict of Interest, including regulations related to ‘outside activities.’

For now, please know that we are here for you if you have questions or if you feel your rights have been violated.

In solidarity,

Claudia Schippert, Chair of Contract Enforcement Committee
and
Robert Cassanello,  President, UCF Chapter of United Faculty of Florida

Conflict of Interest – what to do about the requirement to fill out the new form

UFF-UCF Update

Vaccinations Update

There is an expansion of vaccinations sites available. Orange County Mayor Jerry Demings is expanding vaccination eligibility at the Convention Center site to include UCF employees, not just faculty.

“Orange Mayor Jerry Demings confirmed that professors and others who work on college campuses could now get vaccinated at the county site, a departure from Gov. Ron DeSantis’ current executive order laying out eligibility rules, which currently makes no mention of college staff and only authorizes vaccination for K-12 school employees older than 50….Demings said his staff communicated his decision to expand access at the Orange County Convention Center site to the Florida Department of Emergency Management and was told the state wouldn’t interfere if the county legal department deemed it OK.”

Information on the Orange County Convention Center Vaccination site is here.

Address: OCCC North Concourse
9400 Universal Blvd Orlando, FL 32819

A map to the vaccination site is here.

Don’t forget you can also get vaccinated at the FEMA Valencia West site with a UCF ID.

Valencia College, West Campus
1800 S Kirkman Rd, Orlando, FL 32811

Directions to Valencia West Campus are here.

Reminder: Bargaining Town Hall Today @ 5pm

Full Book Bargaining Town Hall

Tuesday March 9 at 5pm we will be hosting our next Full Book Bargaining Town Hall. At the previous two Town Halls we discussed Article 23: Salaries, Remote Teaching, Article 8 Appointment, Article 10: Employee Performance Evaluations and Sabbaticals.

Please come and join the conversation and add your concerns to the conversations.

Here is a link to the CBA that was negotiated in 2019.

The Bargaining team is your voice, they want to hear from you about the matters most important to you. Register for the Town Hall at the link below:

You are invited to a Zoom meeting.

When: Mar 9, 2021 05:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZYtceGvpjsvG9IMCMh1P47Tjp15n143LgnO

After registering, you will receive a confirmation email containing information about joining the meeting.

Robert Cassanello
President, UFF-UCF

UFF Presidential Debate

Full Book Negotiations Virtual Town Halls

We are now immersed in bargaining your next 3 year contract (2021-2024). Your Bargaining Team will do their best to negotiate a Collective Bargaining Agreement (CBA) with UCF BOT that protects the interests of our in-unit members, be it in salaries and raises, awards and honors, or general working conditions. We need and want to hear from you. The Town Halls will be organized through ZOOM. The first one was a success we had 36 people attend. If you could not please attend one of our three upcoming Town Hall meetings.

To ensure cyber security, we are requiring you to sign up for the meeting by sending an email to either Talat Rahman (talat.s.rahman@gmail.com) or Robert Cassanello (president@uffucf.org). You will be sent a ZOOM link via return email upon request.

All feedback is welcomed and anyone in the Bargaining Unit can attend and participate whether one is a member of the union or not.

Here is a link to the CBA that was negotiated in 2019.

February 10 @ 5pm

March 9 @ 5pm

April 12 @ 5pm

Talat Rahman
Chair and Chief Negotiator, Bargaining Team, UFF-UCF

Robert Cassanello
President, UFF-UCF

Conflict of Interest – what to do about the requirement to fill out the new form

Update Conflict of Interest Draft Policy

UCF has posted a new Conflict of Interest reporting policy. If you remember, the last one was withdrawn due to faculty feedback. Please take your time out to look over the draft and if you have any concerns please use the comments feature to communicate with the Office Policies and Procedures. If you want to email me directly with your concerns or comments I welcome that opportunity to hear from you.

A link to the draft is here.

The place to make a comment is here.

You have 14 days to make a comment. Your union leadership will examine the new draft and make comments if necessary.

If you want to examine the other draft policies during this 14 day window you can find them here.

In Solidarity,

Robert Cassanello
President, UFF-UCF